PUT COMMONLY USED MACROS ON THE QUICK ACCESS TOOLBAR

There are lots of ways to access macros in Word 2010. You can access them through the macro window, you can assign a macro to a hot key, or you can assign a macro to the Quick Access Toolbar and run it from there. Today, we're going to focus on the latter. If you're not familiar with the Quick Access Toolbar, it is a new feature not present in Word 2003 and prior versions. By default it sits at the top left of the Word window, though you can have it sit below the ribbon if you prefer.

The quick access toolbar is designed to always have displayed commands you frequently use. This way, you don't have to click through the tabs in the ribbon to find the command you want to use. I find the default settings for what is displayed to be fairly unhelpful. But, you can customize it to include the things you actually want up there. For me, include buttons to run macros I frequently use.

To do this, you need to pull up the customize Quick Access Toolbar window. Click on the drop down arrow at the far right of the Quick Access Toolbar and choose "More Commands".

When the window opens, to add a macro, you need to click on the "Choose commands from" drop down and select Macros.

Then, simply highlight the macro you want to have added to the Quick Access Toolbar, click the "Add > >" button and choose OK at the bottom of the window.

Now, Word 2010 will have your selected macro in the Quick Access Toolbar. When you want to run your macro, you only have to click on it at the top of your screen.