In the last post, we talked about how to add a macro to the Quick Access Toolbar. For those that like to click, this is a good option. If you're like me, you would rather just type in a key combination and have your macro run automatically. Word 2010 makes this very easy to set up.
To do this, go to the File tab on the ribbon and choose option. From in the options, click on the "Customize Ribbon" option in the left column. Then, near the bottom, click on the "Customize" button after the words "Keyboard shortcuts:"
This will bring up the Customize Keyboard window.
Under the Categories list, scroll to the bottom and choose Macros. Then, under the Macros: list (it will pop up after choosing Macros in Categories) choose the macro you want to assign a shortcut key to. Click in the "Press new shortcut key:" box and type in the key combination you want to assign to run your chosen macro. Lastly, click the "Assign" button in the lower left of the window.
Now, whenever you are in Word and type in your shortcut combination you assigned, it will automatically run your macro. Some people will find this easier to use than either opening the macro window or clicking on a button in the Quick Access Toolbar.