Tuesday, May 6, 2014


Recently, we explained how to insert your electronic signature into a Word document. It isn't a terribly complicated process, yet, going up to the insert button and then searching through your file system to find your signature can be annoying. Or, if you've forgotten where you saved the file, impossible. Wouldn't it be nice if there was a way to automate that step?

Fortunately, Word's macro feature provides the perfect solution. Moreover, it is an exceptionally easy macro to write. The entirety of the code is:

    Selection.InlineShapes.AddPicture FileName:= _
        "your signature file", LinkToFile:=False, _

Create a new macro and insert this code. All you have to do is replace the red words with the location of your signature file. As an example, if your signature was called signature.png and was stored in your MyDocuments folder on the C:/ drive, you'd replace the red letters with c:/MyDocuments/signature.png. Note, you have to put that between the quotation marks.

From there, you can create a shortcut key or put it in your quick access bar for easy inserting.


  1. I just Googled "electronic signature" & got more entries than I could count. If all you want to do is digitize a copy of your hand signature & attach it to pdf documents I believe the electronic signature in word have utilities that you can purchase that allow you to do that. However, such signatures are not considered "secure" for legal purposes because anyone can copy & use them.

    1. I agree that the electronic methods I've described here are not "secure" in the manner you describe; however, for a quick method to add a digitized signature - especially for faxing - I've found this method to work well. Best of all, it's free as long as you have a scanner.